The IRS sets a standard mileage reimbursement rate. For historical mileage reimbursement rates, please review the State Controller's Office's For bargaining units with an existing Memorandum of Understanding (MOU), if the MOU contains travel language that is in conflict with this language, the MOU language shall be controlling. The rate for mileage reimbursement for 2018 is 54.5 cents per mile. The latest litigation trends, court decisions, & issues on California Employment Law. This is according to Section 2802 of the California Labor Code. Employers will often use the rate set forth by the IRS though they are not required to do so. If the employee challenges a predetermined amount set by the employer and agreed to by the employee, but then challenges the amount set later on, the employee bears the burden to show how the “amount that the employer has paid is less than the actual expenses that the employee has necessarily incurred for work-required automobile use (as calculated using the actual expense method), the employer must make up the difference.” Gattuso, at 479. Each year, the IRS sets a standard mileage reimbursement rate so contractors, employees, and employers can use them for tax purposes. Employees must provide a receipt to claim reimbursement; no reimbursement will be paid without a receipt. . Employees must have advance approval to drive a personal vehicle on state business. 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Nonetheless, states like California and Massachusetts do have a mileage reimbursement rate rule. Excess Lodging Rate Approval Request (STD 255C) must be submitted and approved by your department and/or CalHR before the trip takes place. California Mileage Reimbursement Law Mileage reimbursement in California is governed by both the Labor Code, Section 2802, and the California Code of … Exception: effective 7/1/2016, the rate for Alameda, San Mateo, Santa Clara is $140. The IRS publishes standard mileage rates each year (and sometimes adjusts these rates during the year). In 2015, the mileage rate was 57.5 cent/mile for Business, 14 cents/mile for Charitable and 23 cent/mile for Medical and moving expenses. Under section 2804, however, any agreement made by the employee is null and void insofar as it waives the employee’s rights to full expense reimbursement under [Labor Code] section 2802. California law protects employees from bearing the burden of business expenses and so they must reimburse their employees when they drive. The California Department of Industrial Relations , established in 1927, protects and improves the health, safety, and economic well-being of over 18 million wage earners, and helps their employers comply with state labor laws. The basic rule in California workers' compensation claims has long been that injured workers are entitled to reimbursement for mileage to attend medical evaluations and treatment appointments. *Unless otherwise stated in the applicable MOU, the personal aircraft mileage reimbursement rate is $1.27 per statute mile. In accordance with current state policy, employees may be eligible to receive reimbursement for expenses such as: HR Manual sections You may be trying to access this site from a secured browser on the server. 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